Innovative offers different products for processing different types of invoice files, including Extended Approval Plan Interface, EDIFACT invoicing, and Electronic Serials Invoicing
MORE has purchased EDIFACT invoicing. The EDIFACT Invoicing product enables you to process invoice files received in the EDIFACT format for monographic firm orders. When you retrieve and process the shipment, the system creates invoices and adds the orders to the invoice.
To receive an EDIFACT file from your vendor, you must first create bibliographic and order records in your database, and send the purchase order(s) to your vendor
To process EDIFACT invoices, the vendor must include the order recford number for each order in the invoice file
Go to Admin/Settings
Select the Import Invoice Tab
Rdate and Odate options
Accept/Reject default tab option
Choose the default tab option; either Process (preferred) or Extended View
Importing Invoices Process
Choose Import Invoices from the Function list
The Import tab displays
Choose Get Shipment
Select a type of file to retrieve
Enter a vendor code in the Vendor text box
this will insert a vendor code in the file
automatically supply default connection information (IP address, login, password) for the vendor during the FTP process. This data is found in the FTP INFO field of the vendor record)
The FTS screen displays.
Select the vendor name from the Host drop-down
Click the Connect button
Enter the Username and password
Once connected, double-click on the Out directory
Highlight the correct file. Invoices will have “.inv” extension
Get the file
After you retrieve the EDIFACT invoice file, Sierra processes the file, matching records on the order record number. When finished, it takes you directly to the Accept/Reject tab
Highlight the invoice and push Select
The invoice will display
If the Action column contains the value “Skip”, there is invalid data in the record. Records must have valid FUND and LOCATION fields.
Select Yes when asked if you want to proceed
Press OK to continue
When you choose Process in this step, the system creates an invoice record and adds the invoice to the session.
When finished processing the invoice(s), post the session in Pay an Invoice function